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OKdox

Document and agenda management system, supporting computerization and automation of business processes.

Obtain maximum information from paper and electronic documents. Capture information and extract data, without rewriting!

Why bother with piles of paper?

Order

Each type of document has its own place, everything is registered, everything in an electronic form.

Comfort

OKdox provides your data with full comfort of the advanced system DMS/ECM.

Interconnection

You can easily find related documents thus obtaining all pertinent information.

Even supports non-document data formats

Audio, video, compressed data, projects...

Easy search

Find the contract and related invoices, please. I need it now! Common assignment for Assistants Director. With a small number of documents...

With a small number of documents, you are bound to accomplish the task. But when you are dealing with hundreds, or thousands of documents, it soon becomes is a daunting task. Eespecially if you store paper documents at remote facilities. With its search and filter tools, OKdox provides maximum search comfort and speed for the information stored.

Document flow management

Approval circles, applications, approvals of orders and invoices, distribution of documents and directives. These are the most common document transfers within an organization.

E-mail communication, storage in a file server will never provide you with as much comfort, reliability and safety as OKdox tools for information flow management – workflow do. This includes keeping an eye on deadlines and continuities and without copying!

Security

The main purpose of electronic management of data or content in general is to increase accessibility of information and to ensure that it is easy to search. This is often in contrast with the fact that certain pieces of information must be protected for various reasons.

Long-term storage of electronic documents, electronic signatures, timestamps and, of course, connection to legislation are characteristics which make OKdox an ideal solution for everyone who values their data.

  • Robust software and hardware technologies by OKdox ensure system safety in relation to a physical loss or reduction of accessibility of data in the system.
  • Symbiosis with OKsmart, biometric authentication and encryption methods will secure information against any unauthorized access.
  • If you need to submit the document for preview or approval safely while OKdox is unavailable, use BabelApp, our secure communication platform for sharing document, texting or calling.

Access management and audit

Same as you lock paper documents in cabinets, electronic documents must also be looked after.

Who can read and look up information or a document, when and who opened a document, when was a task accomplished during approval, where did an approved document get stuck. OKdox will provide you the answers thanks to its sophisticated rights management and incorporated audit mechanisms.

Synergy formed by connecting various information systems

Synergy formed by connecting various information systems brings undeniable advantages. Data unambiguity, eliminating duplicities, being up-to-date, keeping a good track.

OKdox technology makes integration with nearly any information system possible. Through interconnecting and transferring data at the lowest level – at the database level, through web services – SOAP, using ESB, or simply through transferring data in standard formats.

Have the electronic document management implemented and your work will be easier!

Do you want to know more about our solution?
Send us an e-mail at okdox@oksystem.cz or fill in the form and we will contact you.






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