Important documents no longer have to travel from office to office, wait for approval, or sit around until someone signs them by hand. Thanks to the integration of OKbase with the digital solutions from our partners Signi and Obelisk, everything can be h…
For HR departments that deal daily with shifts, bonuses, vacation, or sick leave, errors in documents are a nightmare. One typo or a signature in the wrong place can undo hours of work. Digital signatures significantly reduce this risk. In OKbase, HR managers have a clear overview of which documents have been sent for signature, what stage they are in, and who is currently expected to sign. If needed, you can easily send reminders to individual employees. And if you spot a mistake yourself, you can simply withdraw the document, correct it, and send it out for signature again.
Benefits of digital signatures
In practice, it’s very straightforward: the document is created directly in the system from up-to-date data – whether it’s an employment contract, an amendment or another internal document – including the company logo, footer, and any other required elements. The generated PDF is locked, so its content cannot be altered.
Then comes the signing itself, which each party can complete from anywhere – from the office, from home, or even on holiday using a mobile phone. Once the document is signed, it is stored in a secure archive, where it is always available to everyone with the appropriate access rights. This eliminates manual searching, re-entering data, and any uncertainty about who signed what and when.
Free up your hands for more important tasks
Fortunately, there is a way to simplify routine work while keeping everything under control. With digital signatures, you no longer have to track anything manually – predefined processes take care of it for you. That gives you the freedom to focus on what really matters.
Time savings: documents are generated, sent, and signed digitally, and the whole process takes minutes instead of hours.
Less stress: the error rate is reduced, there’s no need to manually check signatures or search for lost documents.
Clear overview: cloud archiving ensures that all versions of documents are safely stored and accessible at any time.
Security and legal certainty: every signature is recorded and the system monitors all signing deadlines and expiring contracts that need to be renewed.
Digital signatures are a practical tool that allows HR specialists to work with peace of mind, confidence, and clarity – without having to deal with every small administrative error or search for old documents. Bulk signing and automatic distribution of documents to employees, for example during salary adjustments, are of course also supported.
Thanks to the cooperation between OKbase, Signi and Obelisk, everything runs smoothly.